What data we collect and how we use it
We use your personal data to improve the user experience of our website and run effective campaigns in line with our goals. We also use it for staying in touch with you. By registering or joining Australia Beyond Coal you agree to be contacted with such information. We may collect and hold the following personal information:
- Full name
- Email address
- Phone number
- IP Address
- Areas of interest
When you participate in surveys or campaign activities hosted on the Australia Beyond Coal website, we may also collect some sensitive information, like campaign priorities or professional associations.
We will process this data on the basis of your consent in taking actions on the Australia Beyond Coal website, signing up to our newsletters and updates and/or our legitimate interest in informing you of our campaigns.
When you engage with us directly, we may also process any data that you provide us in relation to the mission of Australia Beyond Coal. We will process such data on the basis of your consent and/or your legitimate interest in the advocacy projects of Australia Beyond Coal and the organisations participating in the Australia Beyond Coal campaign.
For example, we may use your personal information for the purposes of our internal administration, research, planning, marketing, campaigns, project development, and for other purposes communicated to you at the time of collection. For example, we may contact you by email, SMS, post, other electronic messaging services (including social media), or by phone, to let you know about our latest projects, campaigns and events, or to let you know about other organisations’ important work. You are able to opt out from emails at any time via the “Unsubscribe” link present at the bottom of every email communication we send.
Our website and emails may include hyperlinks to, and details of, third party websites, including news websites and external campaign websites. We have no control over, and are not responsible for, the privacy policies and practices of third parties.
Occasionally we may disclose your data to trusted and like-minded organisations, including the organisations who expressly support the Australia Beyond Coal campaign: Greenpeace Australia-Pacific, Nature Conservation Council of NSW, Queensland Conservation Council, Friends of the Earth, Climate Action Network Australia, The Sunrise Project and Environment Victoria. This is to ensure we are working as effectively as possible with these trusted organisations to contact you about campaigns or activities which we believe could be of interest to you.
We take reasonable steps to ensure that these third parties are bound by privacy and confidentiality obligations when handling your Personal Information.
- that are strictly necessary to enable you to move around our websites or to provide certain basic features;
- to enhance the functionality of the website by storing your preferences;
- to help improve the performance of our website on your device.
You may delete and block all cookies from any website, within your web browser settings if necessary. Please be aware that restricting or deleting cookies will impact on the functionality of the site.
Retention of personal information
We retain personal information consistent with the purposes for which the personal information was collected, taking into account applicable data protection laws, retention periods under applicable laws, and our organisational needs.
Personal information sharing
We may share your personal information with the following parties, in certain circumstances:
- Supporters of Australia Beyond Coal: Greenpeace, Friends of the Earth Australia, Environment Victoria, Nature Conservation Council, Climate Action Network Australia, Queensland Conservation Council, and The Sunrise Project Australia.
- Other entities within The Sunrise Project network, being currently, Windward Fund and The Sunrise Project Inc, both registered in the United States
- IT service providers acting as data processors (see below) who provide services or cloud-based software to enable us to operate our business
- Professional advisors such as lawyers, bankers, accountants or auditors in order to provide legal, finance, accounting or auditing services
- Third parties engaged or involved in the course of the work we do, such as experts and consultants
- Third party event hosts, speakers and attendees if appropriate
- Law enforcement or regulatory authorities if required by law
Our IT service providers (acting as data processors) generally fall under the following categories:
- Website analytics
- Website and data hosting
- IT and system administration
- Document storage
- Email, contacts and calendar
- Collaboration, project management and messaging tools
- Recruitment and human resources management
- Online meetings
- CRM, accounting and billing
Your personal information rights
The personal information we hold about you is your information, and you have certain rights over the information. You have the right to request a copy of all personal information we hold relating to you. You also have the right to require us to correct any mistakes in the personal information we hold relating to you, so please let us know (see “How to contact us” below) if we need to update any of your personal information we hold. Keeping personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, used or accessed in an unauthorised way. In addition, we limit access to your personal information to those employees, contractors and other third parties who have a need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
Transfers of personal information
We may transfer the personal information we collect to, and store such information in, other countries which may have different data protection laws than the country in which the information was provided. If we do so, we will always take measures to comply with legal requirements under applicable data protection laws and to protect that information.
Many of our data processors operate “cloud-based systems”, which means the information is held in information data centres in different locations. Most of them reserve the right to hold copies of your personal information outside the European Economic Area (EEA).
In each case we and our processors employ mechanisms to help safeguard your privacy rights, as required under applicable data protection laws, such as:
- Certain processors only transfer your personal information to countries that have been deemed to provide an adequate level of protection for personal information by the relevant regulator.
Providers storing information in the US, may be self-certified to the EU-US Privacy Shield (such as NationBuilder) which requires them to provide similar protection to personal information shared between the Europe and the US.
How to find out more or make a complaint
If you have any questions, concerns, or want more information about our privacy management, please email the Privacy Officer at [email protected]. You can also contact our Privacy Officer to request anything outlined under your personal rights above.At all times, you have the right to report a concern or a complaint with any relevant regulator, including the Office of the Australian Information Commissioner.